{"id":7398,"date":"2020-05-13T02:11:00","date_gmt":"2020-05-13T02:11:00","guid":{"rendered":"https:\/\/certsign.ro\/from-paper-to-the-employee-s-electronic-file-in-4-steps\/"},"modified":"2021-03-09T18:23:13","modified_gmt":"2021-03-09T18:23:13","slug":"from-paper-to-the-employee-s-electronic-file-in-4-steps","status":"publish","type":"post","link":"https:\/\/www.certsign.ro\/en\/from-paper-to-the-employee-s-electronic-file-in-4-steps\/","title":{"rendered":"From paper to the employee’s electronic file, in 4 steps"},"content":{"rendered":"\n

Given the fact that we have at our disposal both the legal framework and the technological solutions that allow the digitization of HR processes by electronically signing<\/a> all documents, it is obvious that the continued use of paper in human resources processes is more a matter of habit. How do we get over this habit? Maybe the steps below will help!<\/p>

Step 1. We find out that there is a legislative framework which allows the use of electronic signature.<\/strong><\/span> Both at national and European level through the EU eIDAS Regulation no. 910\/2014. In addition, according to the eIDAS Regulation (applicable in all Member States of the European Union, so including in Romania), the qualified electronic signature has the equivalent legal effect of a handwritten signature<\/strong>!<\/p>

Step 2. We understand that HR is not digital if we print two copies in the end. <\/strong><\/span>As long as we electronically write the HR documents (on computer or laptop), we have an electronic database of employees, we send the REVISAL to ITM electronically, etc. – only to end up going to the printer where we print the documents in two copies for signing them – we can't talk about 100% digital HR processes.<\/p>

Step 3. We implement the solution according to the specifics of the company.<\/strong><\/span> There are electronic signature solutions that can be implemented depending on the specifics of each business. If we already have an HR platform \/ solution in the company, the electronic signature can be integrated with it. If not, there is also the option of an independent signing solution, through a web platform.<\/p>

Step 4. We move on to the employee's electronic file.<\/span><\/strong> The flow is the same. Just at the end, instead of printing the documents on paper, you open them in electronic format (on any device – desktop or mobile), apply the electronic signature in a few clicks and you're done! You have an electronic file of the employee – from the individual employment contract, to additional documents, job descriptions, evaluation sheets, declarations, certificates, leave requests, etc. – practically any document you sign now with the pen, can be electronically signed and even more, electronically archived! We can go even further – with the payment statements, the 112 Declaration on the obligations to pay social security contributions, income tax and nominal records of insured persons, contracts with suppliers and much more!<\/p>

During the event \"Virtualized: HR Survival Kit during & after the pandemic outbreak\", certSIGN answered questions about the use of electronic signature in HR processes. Here is how such a conversation took place in the dedicated certSIGN chat in the 3D exhibition area and the answers to the participants' questions!<\/em><\/p>