Department: Project Management & Logistics
Requirements:
- Higher education completed, preferably in economics
- Work experience: minimum 1 year in similar activities
- Very good experience in drawing up tables, records and reports
- Knowledge of basic accounting
- Experience in data processing is an advantage
- Experience in the use of an IT system such as ERP is an advantage
- Fast learning skills
- Planning and organisational skills
- Very good organization and attention to detail
- Excellent communication and interpersonal skills
- Very good computer skills: MS Word, Excel, Outlook; Document Management (preferred), Internet
- English – intermediate level.
Responsibilities:
- Use of Document Management system: recording data related to assigned projects (business plan, related documents, other data, etc.) and generating reports
- Issue for each project the necessary materials, equipment, etc., according to the schedule presented in the Business Plan. Preparation of material statements
- Prepare and submit the documents required to obtain bank letters of guarantee or to open bank letters of credit for ongoing contracts
- Prepare, with the logistics officer, the equipment and materials for delivery to the beneficiary
- Resource planning and optimization, together with the Project Manager
- Follow-up on the implementation of commercial contracts under administration and report on non-compliance by the beneficiary with any contractual clauses
- Follow-up, together with the Project Manager, the execution of orders and additional works received from the beneficiaries
- Issue invoices to customers
- Follow-up of timely payment of suppliers
- Prepare financial statements (income/expenses) and statements of works (estimates)
- Manage travel expenses to the client and other expenses
- Make sure that works and expenditures are within the budgets allocated per contract
- Weekly report to the Project Manager on the status of the invoices issued to the beneficiary, as well as on any other aspects related to the contracts under administration.
