Contract Administrator

Department: Project Management & Logistics


  • Higher education completed, preferably in economics
  • Work experience: minimum 1 year in similar activities
  • Very good experience in drawing up tables, records and reports
  • Knowledge of basic accounting
  • Experience in data processing is an advantage
  • Experience in the use of an IT system such as ERP is an advantage
  • Fast learning skills
  • Planning and organisational skills
  • Very good organization and attention to detail
  • Excellent communication and interpersonal skills
  • Very good computer skills: MS Word, Excel, Outlook;
  • Document Management (preferred), Internet
  • English – intermediate level.


  • Use of Document Management system: recording data related to assigned projects (business plan, related documents, other data, etc.) and generating reports
  • Issue for each project the necessary materials, equipment, etc., according to the schedule presented in the Business Plan. Preparation of material statements
  • Prepare and submit the documents required to obtain bank letters of guarantee or to open bank letters of credit for ongoing contracts
  • Prepare, with the logistics officer, the equipment and materials for delivery to the beneficiary
  • Resource planning and optimization, together with the Project Manager
  • Follow-up on the implementation of commercial contracts under administration and report on non-compliance by the beneficiary with any contractual clauses
  • Follow-up, together with the Project Manager, the execution of orders and additional works received from the beneficiaries
  • Issue invoices to customers
  • Follow-up of timely payment of suppliers
  • Prepare financial statements (income/expenses) and statements of works (estimates)
  • Manage travel expenses to the client and other expenses
  • Make sure that works and expenditures are within the budgets allocated per contract
  • Weekly report to the Project Manager on the status of the invoices issued to the beneficiary, as well as on any other aspects related to the contracts under administration.

To apply for this role, please send your CV to referring to “CA” in the subject of the email.

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