Electronic signature in construction, architecture and urbanism

WHY?

The documents prepared by specialists in the fields of construction, architecture and urbanism (architects, energy auditors, site managers, etc.), which are sent to the competent authorities and institutions in issuing permits, agreements, approvals and authorizations, can be signed with a qualified certificate for electronic signature, instead of the physical format (on paper) with handwritten signature and professional stamp or initials.

The measure, regulated by GEO no. 140/2020 and the implementing rules in force from January 2021, also stipulates that the documents prepared and submitted in electronic format to the authorities and institutions must be signed by all specialists with qualified electronic signature issued by a qualified trust service provider.

WHAT? CERTSIGN ELECTRONIC SIGNATURE

certSIGN, Qualified Trust Service Provider according to the eIDAS EU Regulation no. 910/2014, makes available to specialists in the fields of construction, architecture and urbanism qualified certificates issued in accordance with national and European regulations, for qualified electronic signatures with legal value.

CERTSIGN ELECTRONIC SIGNATURE KIT OFFER

certSIGN electronic signature kit (1 year)

47 Euro without VAT

• Qualified certificate for electronic signature, valid for 1 year
• Device for creating qualified electronic signatures (token)
• clickSIGN app
certSIGN electronic signature kit (2 years)

73 Euro without VAT

• Qualified certificate for electronic signature, valid for 2 years
• Device for creating qualified electronic signatures (token)
• clickSIGN app
certSIGN electronic signature kit (3 years)

96 Euro without VAT

• Qualified certificate for electronic signature, valid for 3 years
• Device for creating qualified electronic signatures (token)
• clickSIGN app
IMPORTANT! In order to obtain a qualified certificate for electronic signature for construction, architecture and urbanism, it is necessary to register specific attributes regulated by legislation (see the “Useful information and resources” section). In this regard, we inform you that the issuance of certificates is based on individual requests, by contacting certSIGN directly.

Useful information and resources

Guide Electronic signature in construction, architecture and urbanism
How do I electronically sign a PDF with legal value? (Adobe Reader DC)
How do I electronically sign, with legal value, a PDF? (Adobe Reader XI)

The qualified electronic signature certificate can be used to carry out the activity of:

    • Energy auditors
    • Technical experts 
    • Project auditors 
    • Technical experts (RTE)
    • Site managers
    • Architects
    • Specialists in landscaping/urban planning 
    • Specialists, experts and technical verifiers in the protection of historical monuments 
    • Project engineers  
    • Individuals in the fields related to constructions, architecture and urban planning (IGSU, ANCPI)
    • Authorities and institutions mandated to issue licenses, agreements, permits (town halls, ISC, AFM, Police, Sanitation, Fire Department, utilities) 

In the fields of construction, architecture and urbanism, all documents in PDF format can be electronically signed with a qualified certificate:

    • Energy certificates
    • Technical expertise reports
    • Architectural/structural/installation projects 
    • Minutes
    • Site instructions
    • Zonal Urban Plan (PUZ)
    • Detailed Urban Plan (PUD)
    • Urban planning certificates
    • Building permits
    • General Urban Plan (PUG)
    • Geotechnical / impact studies
    • Licenses

The attributes requested by GEO 140/2020 and the application norms, which must be included in the qualified electronic signature certificates issued to specialists in constructions, architecture and urban planning are the following (in whole or in part, depending on the profession / competent authority):  

    • professional capacity;  
    • evidence of qualifications; 
    • unique identifier of the person in relation to the competent authority that granted the right to practice; 
    • domain or subdomain and the specialty for which the person has the right to sign or practice; 
    • quality of coordinator or creator of documentation or parts of documentation; 
    • name of the competent authority that granted the right to sign or practice to the holder of the qualified electronic signature; 
    • authorisation issue date; 
    • authorisation expiry date. 

Under art. 22 para. (2) of the Technical Norms on GEO 140/2020 establishing measures for the use of electronic documents in the fields of constructions, architecture and urban planning, the documents signed with a qualified electronic signature must meet the following requirements: 

a) to be signed with a qualified certificate for electronic signature according to The EU Regulation 910/2014;

b) the signed files to be in a PDF format,  and the signature to be compliant with the specifications of the PDF signature, as set out in art. 1 of the Commission Implementing Decision (EU) 2015/1.506 of September 8th, 2015, laying down specifications for the formats of advanced electronic signature and seals to be recognized by public bodies pursuant to art. 27 para. (5) and art. 37 para. (5) of EU Regulation 910/2014 of the European Parliament and the Council on electronic identification and trust services for electronic transaction on the internal markets;

c) documents to have the LTV option embedded, as defined by the ETSI TS 102 778-4 standard or later versions of it, which allow long term validation of the signed document;

d) documents signed with a qualified electronic document to be stored in electronic format.

    • GEO 140/2020 establishing the measures for the use of electronic documents in the fields of constructions, architecture and urban planning;  
    • Law 255/2020 on the approval of GEO 140/2020 on establishing the measures for the use of electronic documents in the fields of constructions, architecture and urban planning; 
    • Technical norms on implementing the GEO 140/2020, approved by Order 4134/3875/2020; 
    • EU Regulation eIDAS 910/2014 of the European Parliament and Council of July 23rd, 2014 on electronic identification and trust services for electronic transactions on the internal market and repealing Directive 1999/93/EC.

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