Do you still print business documents in duplicate and sign them with a pen? Or maybe you already use the electronic signature with a token, but you would rather not depend on this device and have more "freedom of movement"? Paperless remote electronic signature is the ideal solution for efficient digitization, but we think it's best to answer a few questions you for sure have. This is to get rid of any doubt!
1. Does it have legal value?
Yes! According to EU Regulation no. 910/2014 (eIDAS) on electronic identification and trust services for electronic transactions in the internal market, documents can be signed remote with legal value.
The technical solution and procedures used by certSIGN, as a Qualified Trust Service Provider (QTSP), provide the same level of legal recognition as electronic signatures on tokens. And you probably already know that a qualified electronic signature has the equivalent legal effect of a hand signature.
2. Is it simpler?
Compared to paper and pen? A thousand times yes! Even compared to the electronic signature with a token, because in the case of remote signature the cryptographic device (which you may not always have at hand) is no longer needed.
In addition, you no longer have to install special drivers, but simply access the Paperless web app from any device – including your smartphone or tablet – so you can sign anything, from anywhere, anytime.
3. Is it safe?
More than safe! The Paperless Remote Qualified Electronic Signature Solution is certified as a Qualified Signature and Seal Creation Device (QSCD) according to the eIDAS Regulation. Why does this certification matter? In short – the Paperless solution involves secure storage of the digital certificate on certSIGN systems, with access controlled exclusively by the signatory. The Paperless solution together with the certified cryptographic devices (HSM – Hardware Security Module) ensures secure access to the user's signing key.
Furthermore, you have a high degree of security by authorization with two factors – password required at the time of authentication and unique OTP authorization code (one time password) required when signing documents.
4. Is it easy to use?
You register, access the web application, upload the documents, sign them remotely by entering the unique authorization code and then download them, signed with legal value! We say it can't be simpler, especially since you no longer have mobility and accessibility restrictions regarding the devices used – you can sign on from any device, including mobile ones. And for a 100% digital process, you can send the signed documents to the other signatories through electronic channels and, at the end, you can archive them electronically.