certSIGN remote electronic signature, integrated in OnBase content management platform

certSIGN remote electronic signature is an extremely useful tool for companies that are interested in streamlining business – both internally and in relations with business partners and customers.

Through its core features (legal value, security, mobility, adaptability), it can be successfully deployed in various business areas and integrated with other digitization solutions, such as OnBase content management platform.

Thus, certSIGN and Matricia Solutions (the official OnBase suppliers in Romania) meets the business environment with two products that perfectly fit the business processes in banks, insurance companies, leasing companies, factories, the pharmaceutical industry, hospitals or in public administrations.

OnBase & remote electronic signature certSIGN – how and for whom?

For example, a company – who wants to automate and streamline processes in sales, accounting and human resources departments – chooses to implement OnBase solutions and certSIGN qualified remote signature.

OnBase content management platform will allow you to manage all company-level contracts (approval flow, indexing, expiration notifications, etc.), vendor invoices, and HR data management (recruitment, interviewing, vacation, overtime, reports activity, etc.).

At the same time, certSIGN remote electronic signature can be used in specific cases such as signing contracts with partners, electronic bills, job offers, individual employment contracts, holiday applications, employees' certificates, etc.

Both solutions reduce operational costs (especially those related to printing, document transmission and storage) and time resources involved, and their integration and use is easily achieved. In addition, both OnBase and certSIGN remote electronic signature service are distinguished by their adaptability, and they can be configured according to the needs and specificities of each business.

Why the OnBase Data Management Platform?

OnBase by Hyland is an American solution consistently developed over the last 20 years. According to Gartner, the world's largest business solutions analyst, OnBase has been a market leader for over 6 years, a fact that can be confirmed by thousands of companies that use the daily solution and continue to expand it annually.

Among the many advantages of OnBase we can highlight:

Functionality: OnBase manages content – documents, databases, information of any kind from any source, automates workflows and digitizes cases (hybrid business processes such as appointments, holidays, working hours, etc.). One solution, unlimited potential.

  • Flexibility: OnBase has been built in such a way that it can be matched to any business requirement, can safely and efficiently solve any problem. All the configuration is straight from the application, without programming, and the solution integrates with any existing application (ERP, Core Banking, Core Insurance, MS Office, etc.).

  • Safety: OnBase is a 100% built-in Hyland in-house solution, developed and updated constantly. By not requiring programming and being scalable and adjustable to user needs, OnBase is a safe choice.

Why certSIGN remote electronic signature?

Firstly, the qualified remote electronic signature, issued in accordance with EU Regulation no. 910/2014 (eIDAS), translates into high security. certSIGN – as Qualified Trust Service Provider (QTSP) insures the secure storage of the digital certificate on its own systems and controlled access to them.

Another obvious advantage of this service is mobility, and in the absence of a token it can also be used on mobile devices (smartphones / tablets) anywhere, anytime, without the need for special drivers.

And, of course, we are talking about a solution with legal value, the remote electronic signature having the equivalent legal effect of a handwritten signature.

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